Before Creating Batches

Before creating new batches of invoices, you must

• Define the following Accounts Payable information:
• Account sets
• Distribution codes
• Distribution sets (if you plan to use them)
• Terms codes
• Vendor groups
• Vendors
• Remit-to locations (if your vendors have different payment addresses)
• Use the Invoicing tab in the Options form to:
• Select 1099/CPRS reporting.
• Allow you to edit imported batches using the Invoice Entry form.
• Define any optional fields you want to add to the Invoice Entry form.
• Define the following information in Tax Services and Bank Services:
• Tax authorities, tax groups, tax classes, and tax rates.
• Bank codes.

Before adding transactions to an invoice batch

• Make sure you have complete information for each document you want to enter, including the vendor number, document number, date, purchase order number, if any, and sales order number, if any.

If you are entering credit notes or debit notes, find out the invoice number to which they apply, if any.

• In multicurrency ledgers:
• Update currency information and exchange rates in the Currency forms in Common Services.
• Find out the rate type, rate date, and exchange rate to use for each invoice, credit note, debit note, and interest charge.