Payment Entry — Batch Information Fields
Bank
and descriptionWhen you add a new payment batch, this field initially shows the code and description for the default bank specified on the A/P Options form.
You can enter or select a different bank code, if required.
If you have a multicurrency ledger, be sure to enter a code that uses the same currencies as the entries in the payment batch.
This is usually the date on which the batch was created.
The program uses the batch date as the default document date for new documents you add to the batch.
Accounts Payable displays the session date as the default batch date when you create a new batch. You can type a different date in the field, or select a date using the calendar (click the button beside the Batch Date field to display the calendar).
You can change the batch date any time before you post the batch, provided the Ready To Post option is not selected.
Once the batch is posted, the batch date becomes part of your audit trail. You use it to select batches to print on the batch listing and batch status reports.
Accounts Payable displays the batch number entered on the main Payment Entry form.
The batch information lets you enter or edit the description.
This field shows whether a listing has been printed for the batch.
This field shows whether the batch is open, posted, or ready to post.
This field shows how the batch was created in Accounts Payable. The possible types are Entered, Imported, Generated, Recurring, External, or Retainage.
Click the following links to display information about the fields in the Currency Information section of the Batch Information form:
Type the exchange rate at which checks in the batch will be converted to the functional currency (unless you enter different currency information on the Rate Information tab for individual transactions).
Accounts Payable displays the rate entered in Bank Services for the currency, rate type, and rate date selected for the batch. If you need to change the rate for the batch, type a new rate over the displayed rate or select the new rate from the Finder.
This is the code for the kind of rate you want to use when converting multicurrency amounts to functional currency. Examples of rate types might be "spot rate," "average rate," and "contract rate."
You must type a valid rate type or select one from the Finder.
You specify a rate date for payment batches in multicurrency ledgers only when the payment batch is not in the functional currency.
You define rate types using the Currency Rate Types form in Common Services.
This is the date that is entered with the displayed exchange rate in the Currency forms in Common Services. You can use the displayed date or enter another date, to display the rate that is entered for the new date.
You specify a rate date for payment batches in multicurrency ledgers only when the payment batch is not in the functional currency.
This field shows the date you last made changes or added a document to the batch.
This field shows the number of checks that have been printed for the selected payment batch.
This field displays the number of entries in the batch.
If the batch was created within Accounts Payable, AP appears in this field. If the batch was imported from Purchase Orders, the code for that source ledger appears in this field.
This field shows the net amount of transactions entered for the batch.