Changes in General Ledger 6.0

General Ledger 6.0 includes the following new features and improvements:

• Changes in Processing to Respect New Fiscal Period Locks

  Fiscal periods are now locked separately for each Sage 300 ERP program in Common Services' Fiscal Calendar. Although this change does not affect the way you enter transactions in General Ledger, you should note the following points:

  • The program checks the status of a fiscal period when you enter dates or when you add transactions.
  • If a fiscal period is locked for General Ledger, but not for another Sage 300 ERP program, you may be able to generate transactions for General Ledger in the other program, but not post them in General Ledger.

  However, this situation is unlikely if you create and post General Ledger batches for outstanding transactions in other programs before locking General Ledger.

• Revised Account Groups

  In Version 6.0, we modified the standard set of account groups that comes with Sage 300 ERP program.

  To use the sample reports that come with Financial Reporter with your own data, your accounts must be assigned to the same standard account groups.

  To use the new "snapshots" that are available in the Sage 300 ERP Portal, all your accounts must be assigned to account groups and all account groups must be assigned to group categories.

  If you don't want to use general ledger data snapshots, you don't need to remap existing accounts to new account groups.

  If you have not used account groups previously, note that the G/L Account Groups screen appears only if the Use Account Groups option is selected on the G/L Options screen.

• New Group Categories

  Group categories organize your accounting information especially for presentation in the Sage 300 ERP Portal. The new Income Statement and Balance Sheet snapshots retrieve data from group categories that are linked to your general ledger accounts through account groups.

  If you plan to use the general ledger snapshots, you must first:

  1. Ensure that all account groups are assigned to an appropriate category from the new set of group categories. (Assign group categories using the G/L Account Groups setup screen.)
  2. Ensure that all general ledger accounts are assigned to appropriate account groups. (Assign account groups to group categories using the G/L Account Groups setup screen.)

• Rollup Accounts for All Editions

  Rollup accounts are now available for all editions of Sage 300 ERP. Previously, rollup accounts were available only for Sage 300 Premium ERP.

• New FR Sample Statements

  Financial Reporter includes a new set of sample statements that use the new account groups.

  If you want to use the new sample statements with your own data, you must ensure that your accounts use the new standard account groups. (If you use different account groups, you must customize the report forms so that they use your account groups.)

  If you do not want to use the new set of sample financial statements, you can continue to use the statements that shipped with earlier versions.

• New Portal-Related Security Authorizations

  Two new authorizations—Balance Sheet Snapshot and Income Statement Snapshot—allow users to view and configure the Balance Sheet snapshot and the Income Statement snapshot in the Sage 300 ERP Portal.

  The new Accpac Inquiry authorization allows users to query General Ledger data using Inquiry in the Sage 300 ERP Portal. If they also have Export General Ledger Data authorization, they can print or export the results of these queries.

Upgrading from an Earlier Version?

• If you are upgrading from version 5.5, see Changes in General Ledger 5.6.
• If you are upgrading from version 5.4, see Changes in General Ledger 5.5.
• If you are upgrading from version 5.3, see Changes in General Ledger 5.4.