About Source Codes

Source codes are used in General Ledger to identify the source (or type) of transaction details. You can print source journals that include all transactions with particular source codes.

You define source codes before you enter and post accounting transactions.

Note: General Ledger comes with a set of source codes already defined. You can view the predefined source codes by clicking the Finder in the Source Code field in the Source Codes screen.

Important! When you post a transaction, the G/L journal entry that is created includes the description specified for the source code. For this reason, before you assign a source code to a subledger transaction type, you should make sure that the source code description correctly describes the transaction type.

All transactions entered in General Ledger must use a source code that begins with "GL" to identify the transaction with the General Ledger program.

General Ledger automatically adds new source codes found in subledger transactions during posting.

Note: When you activate Project and Job Costing, the system creates default source codes in General Ledger. When you save changes to the codes in Project and Job Costing, the changes are also effected in General Ledger.

Imported transactions must also contain source codes. You can define or import the source codes you want to use in imported transactions using the G/L Source Codes screen.

Using Source Codes for Reporting

Source codes allow you to organize and print source journals of posted transactions according to transaction type (for example, sales, checks, or cash receipts).

Use source journals to group transactions for analysis and auditing requirements. Batch listings and posting journals group transactions only by time of entry.

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