Printing the G/L Transactions Listing Report

The G/L Transactions Listing report lists the net changes, balances and transaction details for accounts in a range of fiscal periods you specify.

Before you start

• Post batches.
• Decide which accounts to include in the report, and the range of fiscal periods for which to display information.
• Decide whether to include accounts with no activity (zero-balance accounts with no transactions posted to them in the periods specified for the report).
• Select printing destinations and, if necessary, turn on and connect the printer.

To print the G/L Transactions Listing report:

1. Open General Ledger > G/L Reports > Transactions Listing.
2. Specify the order in which to sort transactions. More...

   You can sort transactions by account number, by a particular segment (such as department or region), by account groups, or by account sorted groups.

   If printing one particular division or region, you should sort by the division or region segment.

3. Specify the range of fiscal periods to print.

   Note: If you are printing period 12 details, select ADJ to include adjustment entries, or CLS to include adjustment and closing entries.

4. Indicate whether to print additional information on the report. More...
   • Accounts With No Activity. Include all accounts, even if no transactions were posted to them in the reporting period.
   • Quantity. Include quantity data for transactions.
   • Trans. Optional Fields. Include optional fields with the details of posted transactions.
   • Balances and Net Changes. Include balances and net changes over the defined period for each selected account.
   • Posting Seq. and Batch-Entry. Include posting sequence and batch entry numbers in the report.

     Note: You can select the Posting Seq. and Batch-Entry option only if you have not selected the Quantity option.

5. Select the currency in which to print the report. More...
   • Functional. Select if you want to print the report in your company's functional currency.
   • Source and Functional. Select if you want to include source-currency information in the report.
   • Reporting. Select if you want to print the report in a reporting currency you specify.
     Note:

     The Reporting option is available only if you selected the euro as your functional currency and you specified a reporting currency.

     When you select this option, the debit, credit, net change and balance amounts will be printed in the reporting currency. These amounts are obtained from the reporting fiscal set.

6. Select other options to specify what information appears in the report, and how information is displayed. More...
   • Sort Transactions By Transaction Date. Sort transactions by date within the selected accounting periods on the report.
   • Select Account Groups By Sort Code Range. If you select this option, specify a range of account group sort codes in the Sort Code - Account Group fields.
   • Use Rolled Up Amounts. Print the transactions of a rollup account and of its rollup member accounts (at any level), rolled up into a single amount for each transaction.

     Note: Rollup member account transactions are included only once in the rolled up transactions.

   • Page Break After Each Account This option appears if you selected Segment in the Sort By area. Select the option if you want to add a page break after each account in the report.
7. If you want to include a specific range of segment codes and/or account optional fields, specify the ranges to include.

8. Click Print.

After printing this report

• Use the report in combination with the posting journals and batch listings to trace transactions for auditing purposes.
• File the listing with your audit trail reports.

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