Adding Segment Codes
After defining segments using the G/L Options screen, you can add valid codes to identify the accounting entities the segment represents. For example, you might enter 10, 20, 30, and 40 as codes for the segment that represents the four regions in your company.
- Define the account number segments on the Segments tab of the G/L Options screen.
- List all the codes that are valid for each of the account segments (such as all the department codes). Each code must contain the number of characters specified for the segment on the G/L Options screen.
- For each segment code that closes to a retained earnings account, list the account number of the retained earnings account it uses.
To add segment codes:
- Open General Ledger > G/L Setup > Segment Codes.
- From the Segment Name list, select the segment for which you want to enter valid codes.
- If you are
entering codes for the first time for this segment, click in the table or press the Tab key to insert the first line in the table.
If you are editing existing codes, click the line you want to change, or click in the table and press the Insert key to add a code.
- In the Segment Code column, enter or change
the code.
The code must be the length you specified for the segment.
- Tab to the Description field, and then enter a description for the code.
- Press the Tab key, and,
if the segment is used in closing accounts, enter the retained earnings account number
to which this segment code closes.
Note: You cannot select an account to which posting is prohibited.
- If you want to add another code, press the Insert key, and then repeat steps 4, 5, and 6.
- When you have added all the codes for a segment, click Save.
Print the Segment Codes report from the G/L Reports folder. This report lists the valid codes for each segment and shows the related description and retained earnings account, if any.
Related Topics