Payroll Maintenance

Note: See “Payroll Tax Maintenance” for information on adding tax tables and formulas for a new payroll year, installing the yearly payroll tax updates, and backing up your ST database.

Each year of payroll information is stored in a separate database. To add a new payroll year database to a company database, follow these steps:

Note: The Advanced Options tab is reserved for future use.

1. In the left column of the main window, right-click on the company to which you want to add a payroll year database and select New Payroll Year from the right-click menu. The Add Payroll Year dialog box appears.

2. On the General tab, select the company database to which you want to add a payroll year. The database name will be saved in the format YYYyyyy, where YYY is the company database name and yyyy is the payroll year.

3. The Year text box displays the sequential payroll year for the company database. If you want to save the payroll year as a different one than the default, change it here.

4. When creating a database, you should estimate how big it will be when filled with data. If the initial size that appears in the Initial Size box is not large enough for what your database requires, change the number. Once created, the database size automatically grows as you add information. To change how the database grows (whether it be by megabytes or by percentages), use Microsoft SQL Server Enterprise Manager.

   Note: Each database limit when using MSDE is 2GB.

5. The Template Folder box displays the default path where the Server Manager template file is installed. Should you need to locate the Template.tsm file, use the Browse button to search for it.

6. To specify a location other than the default for your database, use the Options tab. You can also define whether or not everyone can access the database immediately and if you want to save your DTS package.

7. Click the = 4) BSPSPopupOnMouseOver(event)" CLASS="BSSCPopup">Copy Data tab to copy payroll data from another company.

8. Click OK. The Status tab appears and displays Server Manager’s progress as it creates the new payroll year.

9. When finished, Completed appears on the Status tab and the following message box appears: “New Payroll Year created. Refer to log for any messages.” Click OK.