About standard fields in Microsoft Outlook

Microsoft Office Outlook 2003

About standard fields in Microsoft Outlook

Microsoft Outlook provides standard fields for each standard item. Some fields are available in individual items, and you can add and remove all fields from a table or card view type.

The value for fields with the Yes/No data type is saved as -1 or 0. The value for fields with the Duration data type is saved as minutes.

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Show Standard fields in a Calendar item

Field	Edit in view	Data type and meaning
All Day Event	Yes	Yes/No. If set to Yes, the Duration field is set to 24 hours (1440 minutes).
Attachment	No	Yes/No.
Billing Information	Yes	Text.
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Contacts	No	Text. Names of contacts linked to this item. Multiple names are separated by commas.
Conversation	No	Text. Value of the Subject field in the original message in a conversation.
Created	No	Date/Time. Date and time the Calendar item is created.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the Calendar item.
Duration	No	Duration. 24 hours (1440 minutes) if the All Day Event field is set to Yes. Otherwise, the difference between the values of the End and Start fields. Saved as minutes.
End	Yes	Date/Time. End date and time of a Calendar item.
Importance	Yes	The following settings apply. 0 Low importance 1 Normal importance 2 High importance
Icon	Yes	Internal data type.
In Folder	No	Text. Name of the folder that contains the Calendar item.
Location	Yes	Text. Location of a meeting or appointment.
Meeting Status	No	The following settings apply. 0 None 1 Meeting organizer 2 Tentatively accepted 3 Accepted 4 Declined 5 Not yet accepted
Message Class	No	Specifies the message class for the type of item.
Mileage	Yes	Text.
Modified	No	Date/Time. Last time the Calendar item was modified.
NetMeeting AutoStart	Yes	Yes/No. Specifies whether an online meeting starts immediately when the reminder appears.
NetMeeting Office Document Path	Yes	Text. Specifies the path of the Microsoft Office document used for online-meeting collaboration.
NetMeeting Organizer E-mail	Yes	Text. E-mail address of the online-meeting organizer.
NetMeeting Server	Yes	Text. Name of the NetMeeting server for the online meeting.
NetMeeting Type	No	The following settings apply. 0 NetMeeting 1 NetShow
NetMeeting URL	Yes	Text. The URL of the online meeting.
Notes	No	Text. Value of the text box of the appointment.
Online Meeting	Yes	Yes/No.
Online Meeting Type	Yes	The following settings apply. 0 NetMeeting 1 NetShow
Optional Attendees	No	Text. Names of optional attendees for a meeting or appointment. Multiple names are separated by semicolons.
Organizer	No	Text. Name of the organizer of a meeting or appointment.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the Calendar item is created in.
Read	No	Yes/No. Specifies whether the Calendar item has been marked as read.
Recurrence	No	The following settings apply. 0 None 1 Daily 2 Weekly 3 Monthly 4 Yearly
Recurrence Pattern	No	Text. Combination of the values of the Recurrence, Start, and End fields.
Recurrence Range End	No	Date/Time. Last date and time of a recurring Calendar item.
Recurrence Range Start	No	Date/Time. First date and time of a recurring Calendar item.
Recurring	No	Yes/No. Specifies whether the Calendar item recurs.
Remind Beforehand	Yes	Number. Minutes before the reminder runs prior to a meeting or appointment.
Reminder	Yes	Yes/No. If the start time for the meeting or appointment has already passed, the Reminder field cannot be set.
Reminder Override Default	Yes	Yes/No. If set to Yes, the Remind Beforehand, Reminder Sound, and Reminder Sound File fields are used to control the reminder for the item. If set to No, the options in the Reminders Options dialog box (on the Tools menu, click Options, click the Other tab, click Advanced Options, and then click Reminder Options) are used.
Reminder Sound	Yes	Yes/No. Specifies whether to play the sound file as a reminder.
Reminder Sound File	Yes	Text. Path of the sound file to be played as a reminder.
Required Attendees	No	Text. Names of required attendees for a meeting or appointment. Multiple names are separated by semicolons.
Resources	No	Text. Names of resources for a meeting or appointment. Multiple names are separated by semicolons.
Response Requested	Yes	Yes/No. In a meeting request, specifies whether the recipient has been asked to respond.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Show Time As	Yes	The following settings apply. 0 Free 1 Tentative 2 Busy 3 Out of Office
Size	No	Number. Number of bytes used by the Calendar item.
Start	Yes	Date/Time. Start time of a Calendar item.
Subject	Yes	Text.

Show Standard fields in a contact

Field	Edit in view	Data type and meaning
Account	Yes	Text.
Address Selected	Yes	Displays the address text that was entered into the Address field based on the value of the Address Selector field.
Address Selector	Yes	The following settings apply. Home Business Other
Anniversary	Yes	Date/Time. When the Anniversary field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes.
Assistant's Name	Yes	Text.
Assistant's Phone	Yes	Text.
Attachment	No	Yes/No. Set to Yes when the Anniversary or Birthday field is a non-empty field.
Billing Information	Yes	Text.
Birthday	Yes	Date/Time. When the Birthday field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes.
Business Address	Yes (Card view only)	Text.
Business Address City	Yes	Text.
Business Address Country	Yes	Text.
Business Address PO Box	Yes	Text.
Business Address Postal Code	Yes	Text.
Business Address State	Yes	Text.
Business Address Street	Yes (Card view only)	Text.
Business Fax	Yes	Text.
Business Home Page	Yes	Text.
Business Phone	Yes	Text.
Business Phone 2	Yes	Text.
Callback	Yes	Text.
Car Phone	Yes	Text.
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Children	Yes	Text.
City	Yes	Text.
Company	Yes	Text.
Company Main Phone	Yes	Text.
Computer Network Name	Yes	Text.
Contacts	No	Text. Names of contacts linked to this item. Multiple names are separated by commas.
Country/Region	Yes	Text.
Created	No	Date/Time. The date and time the contact is created.
Customer ID	Yes	Text.
Department	Yes	Text.
E-mail	No	Text.
E-mail 2	No	Text.
E-mail 3	No	Text.
E-mail Selected	Yes	Displays the e-mail address that was entered based on the value of the E-mail Selector field.
E-mail Selector	Yes	The following settings apply. 0 E-mail 1 E-mail 2 2 E-mail 3
E-mail Display As	Yes	Alternate text that represents the e-mail address stored in the E-mail field. This text displays on the To line when addressing a message or appointment.
E-mail2 Display As	Yes	Alternate text that represents the e-mail address stored in the E-mail 2 field. This text displays on the To line when addressing a message or appointment.
E-mail3 Display As	Yes	Alternate text that represents the e-mail address stored in the E-mail 3 field. This text displays on the To line when addressing a message or appointment.
File As	No	Text. Value of the Full Name field, unless modified by the user.
First Name	Yes	Text.
Follow Up Flag	Yes	Text.
FTP Site	Yes	Text. FTP site name for the contact.
Full Name	Yes	Text. Value of the Title, First, Middle, Last, and Suffix fields of the item, separated by spaces. Any changes made to the Full Name field are reflected in its component fields.
Gender	Yes	The following settings apply. 0 Unspecified 1 Female 2 Male
Government ID Number	Yes	Text.
Hobbies	Yes	Text.
Home Address	Yes (Card view only)	Text.
Home Address City	Yes	Text.
Home Address Country	Yes	Text.
Home Address PO Box	Yes	Text.
Home Address Postal Code	Yes	Text.
Home Address State	Yes	Text.
Home Address Street	Yes (Card view only)	Text.
Home Fax	Yes	Text.
Home Phone	Yes	Text.
Home Phone 2	Yes	Text.
Icon	Yes	Internal Data Type.
IM Address	Yes	Instant Messaging address. (Instant Messaging is a feature of the Microsoft MSN Messenger Service and Microsoft Exchange Instant Messaging Service.)
In Folder	Yes	Text. Name of the folder that contains the contact.
Initials	Yes	Text.
Internet Free-Busy Address	Yes	Text. Refers to the reading and publishing of a calendar user's free/busy map of events. The map is retrieved when a user plans a meeting.
ISDN	Yes	Text. Phone number for ISDN connection.
Job Title	Yes	Text.
Journal	Yes	Yes/No. Specifies whether activities are automatically recorded in the Journal for the contact.
Language	Yes	Text.
Last Name	Yes	Text.
Location	Yes	Text.
Mailing Address	Yes (Card view only)	Text.
Mailing Address Indicator	Yes	Yes/No. Indicates whether the address specified by the Address Selector field is the mailing address.
Manager’s Name	Yes	Text.
Message Class		Text. Specifies the message class for the type of item.
Middle Name	Yes	Text.
Mileage	Yes	Text.
Mobile Phone	Yes	Text.
Modified	No	Date/Time. Last date and time the contact was modified.
Nickname	Yes	Text.
Notes	No	Text. Value of the text box of the contact.
Office Location	Yes	Text.
Organizational ID Number	Yes	Text.
Other Address	Yes (Card view only)	Text.
Other Address City	Yes	Text.
Other Address Country	Yes	Text.
Other Address PO Box	Yes	Text.
Other Address Postal Code	Yes	Text.
Other Address State	Yes	Text.
Other Address Street	Yes (Card view only)	Text.
Other Fax	Yes	Text.
Other Phone	Yes	Text.
Outlook Internal Version	No	For administrator use only
Outlook Version	No	Text. Version of Outlook that the contact is created in.
Pager	Yes	Text.
Personal Home Page	Yes	Text.
Phone 1 Selected (through Phone 8 Selected)		Displays the phone number that was selected in the corresponding Phone Selector field.
Phone 1 Selector (through Phone 8 Selector)		The following settings apply: Business, Home, Business Fax, Mobile, Radio, Car, Other, and ISDN
PO Box	Yes	Text.
Primary Phone	Yes	Text.
Private	Yes	Yes/No. Indicates whether a specific contact is visible to others who have access to the Contacts folder.
Profession	Yes	Text.
Radio Phone	Yes	Text.
Read	No	Yes/No. Specifies whether the contact has been marked as read.
Referred By	Yes	Text.
Reminder	Yes	Yes/No.
Reminder Time	Yes	Date/Time. Date and time that a reminder is run for a contact.
Reminder Topic	Yes	Text. Caption displayed with reminder flag.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Size	No	Number. Number of bytes used by the contact.
Send Plain Text Only
Spouse	Yes	Text.
State	Yes	Text.
Street Address	Yes (Card view only)	Text.
Subject	Yes	Text. Value of the Full Name field. If the Full Name field is empty, the value of the File As field is used.
Suffix	Yes	Text. Name suffix, such as Jr. or Ph.D.
Telex	Yes	Text.
Title	Yes	Text. Name title, such as Mr., Ms., or Mrs.
TTY/TDD Phone	Yes	Text. Phone number for TTY/TDD connection.
User Field 1 – 4	Yes	Text. User-defined fields provided for compatibility with other programs.
Web Page	Yes	Text.
ZIP/Postal Code	Yes	Text.

Show Standard fields in a distribution list

Edit in view	Data type and meaning
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Distribution List Name	Yes	Text. The name of the distribution list.
Icon	Yes	Internal data type.
In Folder	No	Text. Name of the folder that contains the distribution list item.
Message Class	No	Specifies the message class for the type of item.
Modified	No	Date/Time. Last time the distribution list item was modified.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the distribution list item is created in.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Size	No	Number. Number of bytes used by the distribution list item.

Show Standard fields in a Journal entry

Edit in view	Data type and meaning
Attachment	No	Yes/No.
Billing Information	Yes	Text.
Categories	Yes	Text. User-defined field used to group and find related items. Multiple categories are separated by commas.
Company	Yes	Text.
Contact	No	Text. Name of the contact the Journal entry is recorded for.
Contacts	No	Text. Names of contacts linked to this item. Multiple names are separated by commas.
Created	No	Date/Time. Date and time the Journal entry is created.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the Journal entry.
Duration	No	Duration. Saved as minutes.
End	Yes	Date/Time. End date and time set for the Journal entry.
Entry Type	No	Text. Type of entry made for the Journal entry.
Icon	Yes	Internal data type.
In Folder	No	Text. Name of the folder that contains the Journal entry.
Message Class	No	Text. Specifies the message class for the type of item.
Mileage	Yes	Text.
Modified	No	Date/Time. Last time the Journal entry was modified.
Notes	No	Text. First 255 characters in the body of the Journal entry.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the Journal entry is created in.
Read	No	Yes/No. Specifies whether the Journal entry has been marked as read.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Size	No	Number. Number of bytes used by the Journal entry.
Start	Yes	Date/Time. Start time for the Journal entry.
Subject	Yes	Text.

Show Standard fields in an e-mail message

Field	Edit in view	Data type and meaning
Attachment	No	Yes/No.
BCC	No	Text. Names in the Bcc box of a message.
Billing Information	Yes	Text.
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
CC	No	Text. Names in the Cc box of a message.
Contacts	No	Text. Names of contacts linked to this item. Multiple names are separated by commas.
Conversation	No	Text. Value of the Subject field in the original message in a conversation.
Created	No	Date/Time. Date and time the message is created.
Defer Until	Yes	Date/Time. Date and time a message is to be delivered. The server delays delivery of the message.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the message.
Due By	Yes	Date/Time. Date and time the action associated with a Message Flag is set to be completed by. When a value is entered for Due By, the Flag Status field is set to 2.
Expires	Yes	Date/Time. Date and time a message expires.
Flag Status	Yes	The following settings apply. 0 Normal 1 Completed 2 Flagged
Follow Up Flag	Yes	Text.
From	No	Text. Names in the From box in a message.
Have Replies Sent To	No	Text. Names in the Have replies sent to box in a message.
Header status	No	Indicates the download state of the message.
Icon	Yes	Internal data type.
Importance	Yes	The following settings apply. 0 Low importance 1 Normal importance 2 High importance
In Folder	No	Text. Name of the folder that contains the message.
Junk E-mail type	Yes	Internal data type.
Message	No	Text. Value of the text box in a message.
Message Class	No	Specifies the message class for the type of item.
Message Flag	Yes	Text. Action associated with a Message Flag. When a value is entered for Message Flag, the Flag Status field is set to 2.
Mileage	Yes	Text.
Modified	No	Date/Time. Last date and time the message was modified.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the message is created in.
Read	No	True/False. Specifies whether the message has been marked as read.
Receipt Requested	No	Yes/No. Indicates whether message was sent with a read or delivery receipt requested.
Received	No	Date/Time. Date and time the message is received.
Relevance	Yes	Number. User-defined significance.
Remote Status	No	Specifies the status of Remote Mail header. The following settings apply. 0 None 1 Marked 2 Marked for download 3 Marked for copy
Retrieval Time	No	Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Sent	No	Date/Time. Date and time the message is sent.
Size	No	Number. Number of bytes used by the message.
Subject	Yes	Text.
To	No	Text. Names in the To box in a message.
Tracking Status	No	Tracking status of a message. The following settings apply. 1 Delivered 5 Read 6 Not Read

Show Standard fields in a note

Edit in view	Data type and meaning
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Color	Yes	The following settings apply. 0 Blue 1 Green 2 Pink 3 Yellow 4 White
Content	No	Text. Value of the text box of a note.
Created	No	Date/Time. Date and time the note is created.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the note.
Icon	Yes	Internal data type.
In Folder	No	Text. Name of the folder that contains the note.
Message Class	No	Text. Specifies the message class for the type of item.
Modified	No	Date/Time. Last date and time the note was modified.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the note is created in.
Read	No	Yes/No. Specifies whether the note has been marked as read.
Size	No	Number. Number of bytes used by the note.
Subject	No	Text.

Show Standard fields in a task

Edit in view	Data type and meaning
% Complete	Yes	Percent.
Actual Work	Yes	Duration. Time spent on a task. Saved as minutes.
Assigned	No	The following settings apply. 0 Not assigned 1 Assigned by me 2 Assigned to me
Attachment	No	Yes/No.
Billing Information	Yes	Text.
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Company	Yes	Text.
Complete	Yes	Yes/No. Specifies whether the task is marked as completed.
Contacts	No	Text. Names of contacts linked to this item. Multiple names are separated by commas.
Conversation	No	Text. Value of the Subject field of the original task.
Created	No	Date/Time. Date and time the task is created.
Date Completed	Yes for non-recurring tasks. No for recurring tasks.	Date/Time. Date and time the task is completed. If the Date Completed field has a value, the Complete field is set to Yes, and the % Complete field is set to 100.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the task.
Due Date	Yes	Date/Time.
Icon	Yes	Internal data type.
In Folder	No	Text. Name of the folder that contains the task.
Message Class	No	Text. Specifies the message class of the type of item.
Mileage	Yes	Text.
Modified	No	Date/Time. Last date and time the task was modified.
Notes	Yes	Text. Value of the text box of the task.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the task is created in.
Owner	Yes, if task is in a public folder; otherwise, No.	Text. Owner of the task.
Priority	Yes	The following settings apply. 0 Low priority 1 Normal priority 2 High priority
Read	No	Yes/No. Specifies whether the task has been marked as read.
Recurring	No	Yes/No. Specifies whether the task recurs.
Reminder	No	Yes/No. Specifies whether a reminder has been set for the task.
Reminder Override Default	Yes	Yes/No.
Reminder Sound	Yes	Yes/No. Specifies whether to play the sound file as a reminder.
Reminder Sound File	Yes	Text. Path of the sound file to be played as a reminder.
Reminder Time	Yes	Date/Time. Date and time that a reminder is run for a task.
Request Status	No	The following settings apply. 0 No setting 1 Not responded 2 Accepted 3 Declined
Requested By	No	Text. In a task request, the person's name who assigned the task.
Role	Yes	Text.
Schedule+ Priority	Yes	Text.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Size	No	Number. Number of bytes used by the task.
Start Date	Yes	Date/Time. Start date and time for the task.
Status	Yes	The following settings apply. 0 Not Started 1 In Progress 2 Completed 3 Waiting on someone else 4 Deferred
Subject	Yes	Text.
Team Task	Yes	Yes/No.
To	No	The owner of an assigned task.
Total Work	Yes	Duration. Time the task is expected to take. Saved as minutes.

Show Standard fields in a post

Field	Edit in view	Data type and meaning
Attachment	No	Yes/No.
Billing Information	Yes	Text.
Categories	Yes	Text. Field used to group and find related items. Multiple categories are separated by commas.
Conversation	No	Text. Value of the Subject field in the original item in a conversation.
Created	No	Date/Time. Date and time the message is created.
Defer Until	Yes	Date/Time. Date and time a message is to be delivered. The server delays delivery of the message.
Do Not AutoArchive	Yes	Yes/No. Specifies whether to archive the message.
Expires	Yes	Date/Time. Date and time a message expires.
From	No	Text. Names in the From box in a message.
Header status	No	Indicates the download state of the message.
Icon	Yes	Internal data type.
Importance	Yes	The following settings apply. 0 Low importance 1 Normal importance 2 High importance
In Folder	No	Text. Name of the folder that contains the message.
Message	No	Text. Value of the text box in a message.
Message Class	No	Specifies the message class for the type of item.
Mileage	Yes	Text.
Modified	No	Date/Time. Last date and time the message was modified.
Outlook Internal Version	No	For administrator use only.
Outlook Version	No	Text. Version of Outlook that the message is created in.
Read	No	True/False. Specifies whether the message has been marked as read.
Received	No	Date/Time. Date and time the message is received.
Remote Status	No	Specifies the status of Remote Mail header. The following settings apply. 0 None 1 Marked 2 Marked for download 3 Marked for copy
Retrieval Time	No	Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes.
Sensitivity	No	The following settings apply. 0 Normal 1 Personal 2 Private 3 Confidential
Sent	No	Date/Time. Date and time the message is sent.
Size	No	Number. Number of bytes used by the message.
Subject	Yes	Text.

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