Although custom forms provide a powerful way to work with data in a folder, you can also customize Microsoft Outlook to a great extent simply by creating a view that suits your needs. In some cases, depending on how you want to work with Outlook, you can use a custom view instead of a custom form to enter and modify data.
Entering data in a view is usually done be selecting one of the Outlook table views, wherein each row contains one item in the folder and each column represents a field associated with an item. You can select the fields that Outlook displays, and you can also enter or change the contents of fields directly in the table view. This allows you to quickly modify items, even those that contain custom fields.
To allow field editing in a view
- Click View, point to Arrange By, then point to Current View, and then click Customize Current View.
- Click Other Settings.
- Select Allow in-cell editing.
Editing items in a table view lets you keep track of custom data, view multiple items at the same time, enter data into an item without having to open the item, and avoid having to create a custom form.