About finding files

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About finding files

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You can use the Search command in Microsoft Office XP to find files wherever you work: on your computer hard drive, your local network, your Microsoft Outlook mailbox, and your network places. You can also find e-mail messages, meetings, and other information in your Outlook mailbox. Search provides two methods of finding files: basic search and advanced search.

Basic search is the most comprehensive way to search for files, Outlook items, and Web pages. You can find files that contain specified text in the title, contents, or properties. You can also specify where to look for files and the types of files to search for.

Advanced search is more specific. You use it to find files based on their properties. You do this by creating queries, which are sets of one or more rules that must be true for a file to be found. An example of a query is "author is (exactly) Dan." This specifies that the files you are searching for should contain only the text "Dan" as the author property.

The Search task pane

Viewing search results

Speeding up search with fast searching

Building more complex searches using conditions and values

Searching from the Open dialog box