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Compress a picture

The compression options in Microsoft Office Picture Manager reduce both file size and picture dimensions based on how you intend to use the picture, such as in Web pages or e-mail messages.

1. Select the pictures you want to compress.

   How?

   1. Make sure the folders that contain the pictures you want to work with are displayed in the Picture Shortcuts pane. If the folders aren't listed, add them to the pane.

      How?

      1. In the Picture Shortcuts pane, click Add Picture Shortcut.
      2. Browse to the folder you want to create a shortcut to.
      3. Click Add.

      The new shortcut appears in the Picture Shortcuts list.

   2. Select the folders containing the pictures you want to work with.

      How?

      Do one of the following in the Picture Shortcuts list:

      • To work with pictures in one folder, select the folder.
      • To work with pictures in multiple folders that are next to each other, select the first folder in the group, hold down SHIFT, and then select the last folder in the group.
      • To work with pictures in multiple folders that are not next to each other, select one folder, hold down CTRL, then select each additional folder you want to work with.

      Note  When multiple folders are selected, all the pictures from the selected folders display in their current sort order in the preview pane.

   3. Select the pictures you want to work with.

      How?

      Do one of the following in the preview pane:

      • To select one picture, click the picture. In Thumbnail view or Filmstrip view, click Next or Previous to change the selection. If you are working in Single Picture view, the current picture is selected by default.
      • To select multiple pictures that are next to each other, in Thumbnail or Filmstrip view, select the first picture in the group, hold down SHIFT, and then select the last picture in the group.
      • To select multiple pictures that are not next to each other, in Thumbnail or Filmstrip view, select one picture, hold down CTRL, and then select each additional picture you want to work with.
      • To select all the pictures, in Thumbnail or Filmstrip view, click Select All on the Edit menu.
2. On the Picture menu, click Compress Pictures.
3. Do one of the following:
   • To compress your pictures for insertion into a document, under Compress for, click Documents.
   • To compress your pictures for publication on a Web page, under Compress for, click Web pages.
   • To compress your pictures for sending in an e-mail message, under Compress for, click E-mail messages.
4. Click OK.

Note   You can undo compression by clicking Undo Compress Picture on the Edit menu. Compression changes will not be saved until you explicitly save them. You can save your compression changes either immediately after performing them, or at any time before closing Office Picture Manager.