Match Deposits By (Deposit/Receipt)
The Reconcile OFX Statements form lets you choose whether to reconcile amounts for the individual receipts that make up deposits, or reconcile deposit totals. The method you choose applies to all the deposits in the current reconciliation.
You should select the method that is consistent with the presentation of deposits on your bank statement. Select:
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Transaction — to reconcile each receipt or receipt-related amount.
If your bank statement does not include details of individual receipts, do not select Transaction because the Reconcile OFX Statements function will not be able to match receipt amounts automatically to amounts on the bank statement.
Note: If you are matching deposits by transaction, and the program matches at least one detail in a deposit, the deposit's status is set to Reconcile By Deposit Detail. This applies only to deposits that can contain multiple receipts (such as those entered through Accounts Receivable).
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Deposit Slip — to reconcile one amount for each deposit slip.
While reconciling by deposit amount is generally faster, if there was a keying error or some other problem that caused the bank to report a different deposit amount than you recorded in Sage ERP Accpac, you will have to reconcile each receipt amount manually.
Note: Depending on whether you match by deposit slip or transaction, comments included in the OFX file are handled differently:
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When matching by deposit slip - if there is a comment in the OFX file, it is entered in Reconciliation Description for both the deposit and all receipts in the deposit.
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When matching by transaction - if there is a comment in the OFX file, it is entered in Reconciliation Description for the related receipt only.