Clear an Individual Receipt in a Deposit
Before you start
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These instructions assume you are in the process of reconciling a bank account, and you have entered all the required information on the Summary tab of the Reconcile Statements form, as described in Reconcile a Bank Account.
To clear an individual receipt (within a deposit) during bank reconciliation:
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Select a deposit on the reconciliation grid.
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In the Reconciliation Status column, select Reconcile By Deposit Detail.
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Click Details...
The Deposit Details form appears, and lists all the receipts in the selected deposit.
Note: Initially, all receipts have a status of Outstanding.
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On the Deposit Details form, select the receipt you want to clear.
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In the Reconciliation Status column, select Cleared.
When you click outside of the Reconciliation Status column, other fields for the receipt are automatically set, as follows:
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Cleared Amount matches Receipt Amount.
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Reconciliation Date matches the Date specified in the Default Reconciliation section (also, Reconciliation Year and Reconciliation Period are automatically calculated based on this).
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Reconciliation Description matches the Description specified in the Default Reconciliation section.
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In the Cleared Amount field in the Deposit section (at the top of the form), enter the total amount of all Cleared receipts.
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Click Save to save your work.
Return to Reconcile a Bank Account
Additional information
You can assign default values to all receipts in the deposit:
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To clear all receipts:
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In the Default Reconciliation section, set Status to Cleared, then enter a Date and a Description.
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Click
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All receipts in the deposit are set to Cleared, and are assigned the default Date and Description.
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To make all receipts Outstanding:
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In the Default Reconciliation section, set Status to Outstanding.
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Click
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All receipts in the deposit are set to Outstanding