Private Sub object_Print(Cancel As Integer, PrintCount As Integer)
Object The name of a Report section.
Cancel The setting determines if the printing of the section occurs. Setting the Cancel argument to True (–1) cancels printing of the section.
PrintCount An Integer value that specifies whether the Print event has occurred more than once for a record. For example, if part of a record is printed on one page and the rest is printed on the next page, the Print event occurs twice, and Microsoft Access sets the PrintCount argument to 2.
Remarks
To run a macro or event procedure when this event occurs, set the OnPrint property to the name of the macro or to [Event Procedure].
For a report detail section, the Print event occurs for each record in the section just before Microsoft Access prints the data in the record. A Print event procedure or macro has access to the data in the current record.
For report group headers, the Print event occurs for each new group, and a Print macro or event procedure has access to the data in the group header and the data in the first record in the detail section. For report group footers, the Print event occurs for each new group, and a Print macro or event procedure has access to the data in the group footer and the data in the last record in the detail section.
You can use the Print event to run a macro or event procedure only after Microsoft Access has prepared data for printing on a page. For example, you can calculate running page totals that are printed in the page header or footer.
For changes that affect page layout, such as displaying or hiding controls, use the Format event.
The Print event occurs only for sections that are actually printed. If you need access to data from sections that aren't printed (for example, you are keeping a running sum, but are only printing certain pages), use the Format event instead.
The Page event occurs after all the Format events for the report, and after all the Print events for a page, but before the page is actually printed.
Macro
You can use the PrintCount property to check whether the Print event has occurred more than once for a record. For example, if part of a record is printed on one page and the rest is printed on the next page, the Print event occurs twice, and the PrintCount property is set to 2. You can check the PrintCount property value for Print macros that should run only once for a record, such as a macro that shows totals for the records on a page in a page footer.
You can use the CancelEvent action in a Print macro to cancel printing of a section. Microsoft Access prints a blank area on the page where the section would have been when the report is printed. You can use the CancelEvent action to skip a record in a report and leave a blank area on the page in its place when the report is printed.
A Print macro runs only for sections that are actually printed.
Example
The following example checks the PrintCount argument to determine the number of times the Print event has occurred. If it has occurred more than once, the Print event is canceled for the section.
To try the example, add the following event procedure to a report that contains a section named CustomerDetail.
Private Sub CustomerDetail_Print(Cancel As Integer, _
PrintCount As Integer)
If PrintCount > 1 Then Cancel = True
End Sub