Default System

• has access and control of all aspects of the system
• authorizes & de-authorizes all other user's privileges in what they can Read, Use, Add, Update or Delete.
• is generally responsible for adjusting all settings within the system.
• can re-set all other users Passwords and Staff keys at any time.  
• can give or take away another users set of privileges.  

THINK CAREFULLY BEFORE ASSIGNING ADMIN PRIVILIGES!!!!!

 

Doctor Details:

 

To view the appointment screen there needs to be at least one doctor present (undeleted) in the database. 

 

A doctor is a staff member with a valid provider number- The provider number must match an algorithm to be valid.

 

 

Service Item Details:

 

All Medicare Services Item numbers have been included in the system.

 

Other service numbers can be added but the system will add the Prefix P to any added services within the system. 

 

P=Private

 

Practice Details:

 

A default practice profile is loaded in the system.

A practice profile is required for various purposes like Billing, Payments etc.

To re-set the practice profile click Administration> Practice Profile> Search Profile.

Enter * in the text box and click search.

When setting up a new practice edit the details of the practice profile.

You can also create a new practice profile and set it to default.

 

There can be only one default practice in the system.

 

Privileges:

 

Only administrators of the system can assign privileges to other users.

Administrators cannot assign privileges to other administrators of the system.

Click Administration> Authorizations> Privileges.

 

Administrators can also create Authorization templates and assign them to staff members when they are being registered.

 

e.g. Create a list of templates for a Principle Doctor, Locum Doctor, Senior Receptionist, Junior receptionist, Nurse, Accountant etc.

 

Creating a template for various staff members is a good practice. 

This saves time when entering new staff into the system. 

The administrator can easily modify a users permissions later if adjustments are required at a later date. 

 

 

 

 

 

Pathology and Radiology Requests:

 

Doctors can issue pathology and radiology requests for patients.

Before requests are issued a pathology lab or a radiology lab must be saved in the system.

 

First Login:

 

The default password for all new users is abc.

When new users log in for the first time they will be prompted to change their password and staffkey.

The staff key is required for creating a bill or making a payment.  There are other times when a staffkey is required as well. 

If the user is prompted for a staff key then this must be entered for the process to be completed. 

A user can re-set their password and staffkey at any time. 

Administrators can change the password and staff key of all users.

 

The staff key prompt can be switched off by an administrator in the system preferences.

 

 

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