Bank Services Integration with Accounts Payable and Payroll

Sage 300 ERP Accounts Payable and Payroll send check information to Bank Services when you print and post check batches. You can use Bank Services to instantly view the status of any check (for example, to confirm that a check has been posted). When the checks clear the bank, as shown on your bank statement, you use Bank Services to perform a bank reconciliation to ensure that your records match the bank's.

Note: Accounts Payable and Payroll do not send adjustment information to Bank Services. Therefore, if you make any adjustments that affect a Bank account, you must make a second adjustment in Bank Services. Use a clearing account to prevent duplication of the entry in General Ledger.

If you want to reverse a payment (for example, if you want to put a stop-payment on a check or if you discover a data entry error after posting a check batch), all you need to do is change the check's status to "Reversed" in Bank Services. The Bank Services program then sends information about the reversed item back to Accounts Payable or to Payroll, which uses the information to reverse the item and restore the invoices or payroll information that the check was written to pay. If you want to use this feature, do not clear your Accounts Payable vendor or Payroll employee transaction history for a given period until all items for that period have cleared the bank.

If you do not use Sage 300 ERP Accounts Payable or Payroll, you can import check batches from another accounts payable or payroll program.