Bank Services and Accounts Receivable

Sage 300 ERP Accounts Receivable sends deposit batch totals to Bank Services when you post the receipt batches; the total for a given batch should correspond with the total on your deposit slip (we recommend that you create a separate batch for each deposit slip). The Bank Services program then assigns a deposit slip number to the batch total. When the deposit clears the bank, it appears as the same total figure on your bank statement, making reconciliation a simple matter.

Note that Accounts Receivable does not send adjustment information to Bank Services. This means that if you make any adjustments that affect the bank account, you must make a second adjustment in Bank Services. Use a clearing account to prevent duplication of the entry in General Ledger, as described in Clear Deposit Errors.

If a check in a deposit batch is returned NSF, Bank Services can immediately reverse the part of the deposit batch that pertains to the NSF check, and send information about the NSF check back to Accounts Receivable. Accounts Receivable then uses the information to reverse the check and restore the invoices that the check was supposed to pay. Accounts Receivable keeps deposit information for 45 days after the reconciliation in which deposits clear the bank, in case a customer check is subsequently returned NSF.

If you do not use Sage 300 ERP Accounts Receivable, you can import deposit batches from another accounts receivable program.