Displaying Open Documents in Payment Entry
You can control the order in which open documents (such as invoices that are not yet paid, or credit notes that have not been applied) appear in selection lists when you are applying payments in the Payment Entry form. This option lets you display the documents in the order that is easiest for you to use.
Accounts Payable displays open documents by document number unless you choose another order. To change the order at any time, use the Default Order Of Open Documents option on the Transactions tab in the Options form.
You can choose to display open documents for each vendor account by:
Document
numberThis choice lists open documents, such as invoices, credit notes, and debit notes, by their document numbers, beginning with the lowest document number for each transaction type.
If you use this option, you should consider prefixing vendor invoices, credit notes and debit notes so Accounts Payable will list documents in the order you prefer.
The following prefixes would list invoices first, followed by interest invoices, credit notes, debit notes, and adjustments:
IN (invoice)
INT (interest invoice)
NCR (credit note)
NDR (debit note)
XADJ (adjustment)
PO
number
. This choice groups open (unpaid or unapplied) documents (invoices,
credit notes, and debit notes) by their purchase order numbers. Documents
issued from the lowest purchase order number are displayed first.
Due
date
. This choice lists open invoices, credit notes, and debit notes by
their due dates, beginning with the document with the oldest (earliest)
due date.
Order
number
. This choice groups open documents by their sales order numbers. Documents
entered with the lowest sales order number are listed first.
Document
date
. This choice lists open documents by the document dates entered with
them, beginning with the oldest date.
Current
Balance
. This choice lists open documents by their outstanding balances, beginning
with the smallest amount.
Related Topics
Related Topics