Accounts Payable Security: Overview

Allows you to update and print setup choices and records in Options, Account Sets, 1099/CPRS Codes, Distribution Codes, Distribution Sets, Terms, G/L Integration, Payment Codes, E-mail Messages, and Optional Fields.

Allows you to process payment controls.

Allows you to update records in Vendor Groups, Vendors, Remit To Locations, and 1099/CPRS amounts (if the option Allow Edit of 1099/CPRS Amounts is selected in the Options form). It also lets you add or delete optional fields for vendor groups, vendors, and remit-to locations.

Allows you to view and print transactions in Invoice Batch List and Invoice Entry, and it lets you view and print records in Recurring Payables. It lets you view records in the 1099/CPRS Amounts forms, and it lets you view invoice records in the Vendor Activity form. It also lets you print transaction reports for invoices from the Batch Listing, Batch Status, Posting Journals and Posting Errors, and G/L Transactions forms. You can also use the 1099 Electronic Filing form.

Allows the same access as Invoice Batch Inquiry.

In addition, it lets you:

• Create, edit, and delete transactions in the Invoice Batch List and Invoice Entry forms.
• Create, edit, and delete records in the Recurring Payables setup form, and create batches of recurring payable invoices using Create Recurring Payable Batch.
• Create batches of retainage documents using the Create Retainage Batch form.

If you also have Payment Entry authorization, you can enter prepayments in Invoice Entry. If you have Set Invoice Batch Ready To Post authorization, also, you can set batches ready to post in the Invoice Batch List form.

Allows the same access as Invoice Batch Inquiry. In addition, you can post invoice batches in Invoice Batch List and Post Batches.

This assignment also lets you send transactions to the General Ledger automatically, but only if the option to Create G/L Batches During Posting is selected in the Options form.

If you have Set Invoice Batch Ready To Post authorization, also, you can set batches ready to post in the Invoice Batch List form.

Allows you to set invoice batches ready to post. You must also have Invoice Batch Entry or Invoice Batch Posting authorization to set an invoice batch ready to post.

Allows you to view and print transactions using Payment Batch List, Payment Entry, Payment Inquiry, and Check Register.

With this assignment, you can view payment records in Vendor Activity, and you can print transaction reports for payments using the Batch Listing, Batch Status, Posting Journals, Posting Errors, and G/L Transactions forms.

You can also use the 1099 Electronic Filing form.

Allows the same access as Payment Inquiry.

You can also:

• Create, edit, and delete transactions in the Payment Batch List and Payment Entry forms.
• Create payment batches automatically using the Create Payment Batch form.
• Create, edit, and delete payment selection codes.

In addition, you can print transaction reports for payments in Batch Listing, Batch Status, Check Register, and G/L Transactions.

If you have Set Payment Batch Ready To Post authorization, also, you can set batches ready to post in Payment Batch List.

Allows the same access as Payment Inquiry. In addition, you can post payment batches in Payment Batch List and Post Batches.

This assignment also lets you send payment transactions to the general ledger automatically, but only if the option to Create G/L Batches During Posting is selected in the Options form.

If you have Set Payment Batch Ready To Post authorization, also, you can set batches ready to post in Payment Batch List.

Note that you cannot set a payment batch Ready To Post if it contains unprinted checks. You require Check Printing authorization to print the checks.

Allows you to set payment batches ready to post.

You must also have Payment Batch Entry or Payment Batch Posting authorization to set a payment batch ready to post.

Allows you to view transactions and print reports in Adjustment Batch List and Adjustment Entry.

You can also print transaction reports for adjustments in Batch Listing, Batch Status, Posting Journals, Posting Errors, and G/L Transactions.

You can also use the 1099 Electronic Filing form.

Allows the same access as Adjustment Inquiry. You can also create, edit, and delete transactions in the Adjustment Batch List and Adjustment Entry forms.

If you have Set Adjustment Batch Ready To Post authorization, also, you can set batches ready to post in Adjustment Batch List.

Allows the same access as Adjustment Inquiry. You can also post adjustment batches using Adjustment Batch List and Post Batches.

This assignment also allows you to send transactions to the General Ledger automatically, but only if the option to Create G/L Batches During Posting is selected in the Options form.

You can also use the 1099 Electronic Filing form.

If you have Set Adjustment Batch Ready To Post authorization, also, you can set batches ready to post in Adjustment Batch List.

Allows you to set adjustment batches ready to post. You must also have Adjustment Batch Entry or Adjustment Batch Posting authorization to set an adjustment batch ready to post.

Allows you to print checks from Payment Entry and the Payment Batch List. You also require Payment Inquiry, Payment Entry, or Payment Posting authorization to print checks.

Allows you to view vendor information in Vendor Activity. You can also use the 1099 Electronic Filing form. You can also print Vendor Transactions, Aged Payables, Aged Cash Requirements, Aged Retainage, 1099/CPRS Amounts, and Letters/Labels.

Allows you to do periodic processing in Clear History, Clear Statistics, and Delete Inactive Records forms. It also lets you view vendor and setup records, and it lets you print vendor and setup reports.

Allows you to do periodic processing in Create G/L Batch and Revaluation, and to print revaluation transactions using Posting Journals and G/L Transactions.

Allows you to do periodic processing in Year End.

Allows you to import records using the File menu. You must also assign update rights for the types of records you want to import. For example, to allow the importing of vendor records, you must assign both Import Processing and Vendor Maintenance rights.

Allows you to export setup, vendor, and transaction records, using the File menu. You must also assign inquiry rights for the types of records you want to export. For example, to allow the exporting of payment records, you must assign both Export Processing and Payment Inquiry rights.

Allows you to view vendor information in Vendor Activity and the inquiry forms. It also lets you use the 1099 Electronic Filing form.

Allows you to add or delete optional fields in Invoice Entry, Payment Entry, Adjustment Entry, and other Accounts Payable functions that create transactions automatically.

Allows you to view the Payables Management Dashboard page.

Allows you to view and configure the Aged Payables snapshot in the Sage 300 ERP portal.

Allows you to view and configure the Days Payables Outstanding snapshot in the Sage 300 ERP portal.

Allows you to query Accounts Payable data in the Sage 300 ERP portal. If you also have Export Processing authorization for Accounts Payable, you can print or export the results of these queries.

This authorization supports the Inquiry feature in the Sage 300 ERP portal. Developers of third-party programs, including macros, need to incorporate this resource in their security structures.